10 minutes to set up. Works for any destination. Five automations that replace the 17 browser tabs, 3 apps, and group chat you'd otherwise need.
If your last holiday started with you scrolling through 17 browser tabs, 3 apps, and a group chat trying to remember what you booked — this guide is for you.
This is the exact setup used to plan and run every trip with Claude. About 10 minutes to set up, works for any destination, and once it's built you reuse it forever. No tech background needed.
A Claude Project is a dedicated folder where Claude remembers everything about your trip. You paste your info in once, and every conversation inside that Project automatically knows your flights, hotels, allergies, budget — no re-explaining.
Every morning of your trip, open your Claude Project and type:
"brief me on today"
Claude pulls together: today's weather, scheduled activities in order, travel times between each stop, time-sensitive details (museum free entry before 10am, hotel check-out deadlines, restaurant reservations, last train home). Your entire day in 30 seconds.
With Claude's computer use (Pro/Max), Claude can open your browser, navigate to a restaurant's booking page, and fill in the reservation form for you — even on Japanese, Korean, or French sites.
Paste the restaurant link into your Project, then type:
Book a table for 2 on [date] at [time], my name is [name], phone [number]
Claude opens the browser, fills in the form, and asks you to confirm before submitting. No copy-pasting, no Google Translate, no phrasebook.
Tell Claude your dietary needs once in the Project setup — coeliac, nut allergy, halal, vegan, dairy-free — and it remembers. Every time you send Claude a restaurant link or menu photo, it will scan the menu, flag what's safe, what's risky, and what to ask the waiter about.
Forget spreadsheets. Throughout your trip, just message Claude as you spend:
¥3,200 on lunch, ¥850 on the train, ¥12,000 on the hotel night
Claude logs each expense to the Project. Anytime you want a check-in, ask "how's my budget doing?" — you'll get a live summary by category, converted to your home currency, with what's remaining per day. At the end of the trip, ask for a full breakdown by category.
A few days before you fly, ask Claude:
Build me a packing list for this trip
Claude cross-references the 14-day forecast with your itinerary — hiking day vs. temple visit vs. fancy dinner vs. city walking — and builds a packing list that actually matches what you'll do. It also flags cultural dress codes.
Flight delayed? Raining on your outdoor day? Restaurant closed? Just message your Claude Project:
It's raining, our hike is cancelled — what should we do instead?
Claude already knows your full itinerary, your interests, your budget, and the alternatives in that city. It gives you 3 options in seconds — ranked by budget, weather-appropriateness, and distance from your current location.